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Botanical supplier evidence scorecard

Free supplier scorecard template: compare botanical origin, grade documents, sample terms and quote gaps. Download your evidence matrix as CSV or print it.

Compare 3–5 supplier proposals. Record what you have and what needs an answer. Evidence recorded means you entered a reference; it does not mean CleanIngredients verified the claim. This tool does not rank safety or quality.

Entries stay in memory in this tab and disappear on refresh. Download before leaving. No documents are uploaded, saved to an account or sent to a supplier.

Supplier 1 — enter evidence
Legal seller and factory

Legal names, factory address, province/city, and evidence linking this grade to the plant.

Botanical growing origin

Country/region and traceability records for the quoted grade or lot.

Manufacturing origin

Extraction and finishing sites; distinguish the plant from a sales office.

Species and plant part

Full botanical name, plant part and identity evidence.

Production method

Extraction/process flow, solvents, subcontracted steps and route disclosures.

Grade and composition

Grade name, form, assay/analytes, method/basis and carriers.

Lot documents

Sample lot, matching COA, specification/TDS and SDS; source links or document references.

Certificates and scope

Issuer, named site, scope, expiry and verification reference; note if not applicable.

Commercial quote

MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.

Delivered cost and samples

Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Supplier 2 — enter evidence
Legal seller and factory

Legal names, factory address, province/city, and evidence linking this grade to the plant.

Botanical growing origin

Country/region and traceability records for the quoted grade or lot.

Manufacturing origin

Extraction and finishing sites; distinguish the plant from a sales office.

Species and plant part

Full botanical name, plant part and identity evidence.

Production method

Extraction/process flow, solvents, subcontracted steps and route disclosures.

Grade and composition

Grade name, form, assay/analytes, method/basis and carriers.

Lot documents

Sample lot, matching COA, specification/TDS and SDS; source links or document references.

Certificates and scope

Issuer, named site, scope, expiry and verification reference; note if not applicable.

Commercial quote

MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.

Delivered cost and samples

Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Supplier 3 — enter evidence
Legal seller and factory

Legal names, factory address, province/city, and evidence linking this grade to the plant.

Botanical growing origin

Country/region and traceability records for the quoted grade or lot.

Manufacturing origin

Extraction and finishing sites; distinguish the plant from a sales office.

Species and plant part

Full botanical name, plant part and identity evidence.

Production method

Extraction/process flow, solvents, subcontracted steps and route disclosures.

Grade and composition

Grade name, form, assay/analytes, method/basis and carriers.

Lot documents

Sample lot, matching COA, specification/TDS and SDS; source links or document references.

Certificates and scope

Issuer, named site, scope, expiry and verification reference; note if not applicable.

Commercial quote

MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.

Delivered cost and samples

Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Evidence comparison

Missing is unknown, not a failed quality test. A fully recorded column is not supplier approval.

Buyer-entered supplier evidence status
Evidence areaSupplier 1Supplier 2Supplier 3
Legal seller and factoryMissingMissingMissing
Botanical growing originMissingMissingMissing
Manufacturing originMissingMissingMissing
Species and plant partMissingMissingMissing
Production methodMissingMissingMissing
Grade and compositionMissingMissingMissing
Lot documentsMissingMissingMissing
Certificates and scopeMissingMissingMissing
Commercial quoteMissingMissingMissing
Delivered cost and samplesMissingMissingMissing
Recorded fields0/100/100/10

Questions to resolve

Supplier 1

  • Legal seller and factory: Legal names, factory address, province/city, and evidence linking this grade to the plant.
  • Botanical growing origin: Country/region and traceability records for the quoted grade or lot.
  • Manufacturing origin: Extraction and finishing sites; distinguish the plant from a sales office.
  • Species and plant part: Full botanical name, plant part and identity evidence.
  • Production method: Extraction/process flow, solvents, subcontracted steps and route disclosures.
  • Grade and composition: Grade name, form, assay/analytes, method/basis and carriers.
  • Lot documents: Sample lot, matching COA, specification/TDS and SDS; source links or document references.
  • Certificates and scope: Issuer, named site, scope, expiry and verification reference; note if not applicable.
  • Commercial quote: MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.
  • Delivered cost and samples: Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Supplier 2

  • Legal seller and factory: Legal names, factory address, province/city, and evidence linking this grade to the plant.
  • Botanical growing origin: Country/region and traceability records for the quoted grade or lot.
  • Manufacturing origin: Extraction and finishing sites; distinguish the plant from a sales office.
  • Species and plant part: Full botanical name, plant part and identity evidence.
  • Production method: Extraction/process flow, solvents, subcontracted steps and route disclosures.
  • Grade and composition: Grade name, form, assay/analytes, method/basis and carriers.
  • Lot documents: Sample lot, matching COA, specification/TDS and SDS; source links or document references.
  • Certificates and scope: Issuer, named site, scope, expiry and verification reference; note if not applicable.
  • Commercial quote: MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.
  • Delivered cost and samples: Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Supplier 3

  • Legal seller and factory: Legal names, factory address, province/city, and evidence linking this grade to the plant.
  • Botanical growing origin: Country/region and traceability records for the quoted grade or lot.
  • Manufacturing origin: Extraction and finishing sites; distinguish the plant from a sales office.
  • Species and plant part: Full botanical name, plant part and identity evidence.
  • Production method: Extraction/process flow, solvents, subcontracted steps and route disclosures.
  • Grade and composition: Grade name, form, assay/analytes, method/basis and carriers.
  • Lot documents: Sample lot, matching COA, specification/TDS and SDS; source links or document references.
  • Certificates and scope: Issuer, named site, scope, expiry and verification reference; note if not applicable.
  • Commercial quote: MOQ, pack size, quantity breaks, currency, quote date/expiry and lead time.
  • Delivered cost and samples: Incoterm, dispatch point, freight/testing exclusions, sample and shipping charges.

Use the RFQ template to request missing documents, and compare equivalent quotes in the landed-cost calculator. Nothing is sent automatically.

How to use this supplier scorecard template

Compare the same grade → record sources → flag gaps → request clarification → review before purchase.

Enter three to five candidates. Keep growing origin separate from manufacturing origin and retain document dates, lot identifiers and source references. Recorded-field counts describe your entries, not supplier quality. A missing document means unknown, not unsafe; a completed matrix does not approve a supplier.

For example, a factory address can support manufacturing-location research while growing origin remains missing. A generic COA may need clarification until the supplier identifies the sample lot. Download the CSV before leaving this page; this tool does not retain your entries after a refresh.

Use the ingredient sourcing guides to define comparable articles and the buyer document checklist to identify missing information.

From research to a sourcing brief

Tell us what you need to source.

Describe the grade, quantity, destination, and evidence you need. Inquiries are free and reviewed by CleanIngredients. Availability and supplier acceptance are not guaranteed.

Start a sourcing inquiryBuild an RFQ first